How To Write an Application Letter

An application letter, often called a cover letter, is a crucial document in the job application process. It complements your resume, allowing you to present a persuasive case for why you are the ideal candidate for the position. In this article, we’ll explore the essential steps to craft an application letter that stands out and increases your chances of securing that coveted job interview.

What is an application letter?

An application letter is more than just an accompaniment to your resume; it’s your opportunity to elaborate on the information provided in your CV. This document enables you to highlight your most relevant qualifications, bridging any gaps in employment or addressing notable aspects of your professional journey.

While not mandatory, including an application letter is a smart move. It provides a platform for detailed explanations, something a concise resume might not accomplish.

How to write an application letter

1. Research the company and job opening

Before drafting your application letter, thoroughly research the company and the specific job opening. Gather details such as recent awards, distinguishing factors, required skills, company size, culture, and the name and title of the hiring manager.

2. Use a professional format

Adopt a professional format that includes your contact information, the date, and the company’s details. Begin with a respectful salutation, preferably addressing the hiring manager by name. If the name isn’t available, use a departmental address.

3. State the position you’re applying for

Open with a clear statement about the position you seek, mentioning the company’s name. If possible, specify where you found the job posting or any referral source.

4. Explain why you’re the best fit for the job

In a concise paragraph, convey why you are the ideal candidate. Highlight relevant experience, skills, education, or certifications that make you stand out.

5. Summarize your qualifications

Highlight the key qualifications that position you as an excellent match for the job. Summarize your background, spotlighting crucial points from your resume. Remember that your cover letter might be the initial read by the hiring manager, making it a golden opportunity to present a compelling case for why your resume merits their attention.

6. Mention why you want the job

Share a personal statement on why you are interested in this position and company. This is your chance to convey enthusiasm and alignment with the company’s goals.

7. Include a professional closing

Express gratitude for the time taken to review your letter, reference the attached documents (resume, etc.), and extend your willingness to provide additional information if required. Conclude with an anticipation of progressing to the next steps in the hiring process and sign off with a courteous “Sincerely.”

Conclusion

Crafting an effective application letter is crucial in securing a job interview. These seven steps will empower you to create a compelling document highlighting your skills, qualifications, and motivation for the position.

Remember to research the company and job opening, use a professional format, write a catchy introduction, highlight your relevant skills and achievements, explain why you are the best fit for the job, end with a call to action, and proofread and edit your letter.

FAQs

1. Is an application letter necessary for every job application?
   • Yes, while not mandatory, including an application letter is highly recommended as it allows for a more personalized introduction.
2. How do I find information about the hiring manager?
   • Research the company’s website, professional networking platforms, or contact the HR department directly for this information.
3. Why is an application letter important for a job application?An application letter is important for a job application because it serves several important functions, including:

   • Introducing you to the employer: An application letter introduces you to the employer and gives them a glimpse of your personality, experience and qualifications.

   • Highlighting your qualifications: An application letter allows you to highlight the qualifications and skills that make you the right candidate for the job.

   • Showing your interest in the position: Writing an application letter shows the employer that you’ve taken the time to research the position and company and submit the appropriate documents for the job.

   • Demonstrating your communication skills: Writing a well-crafted application letter can demonstrate your ability to communicate effectively, which is important for most jobs.

   • Setting yourself apart from other applicants: An application letter can set you apart from other applicants who may have similar qualifications and experience by showcasing your unique qualities and personality.

4. How can you write an application letter that helps you stand out as a job candidate?

   Standing out as a candidate is important in an application letter because other candidates may be applying for the same position. Here are some simple tips to help you stand out with your letter:

   • Tell a story: Consider using a narrative approach to tell a story that illustrates your skills and experience. This can help you stand out and be more memorable.

   • Showcase your achievements: Instead of listing your skills and experience, focus on your achievements and how they demonstrate your abilities.

   • Include relevant details: Provide details demonstrating your knowledge of the company or industry and how your skills and experience align with their needs.

   • Use creativity: Consider using creative techniques, such as incorporating visual elements or a unique writing style, to make your letter stand out.

   • Research the company culture: Research the company culture and values, and use this information to demonstrate how you would fit in and contribute to the organization.

   • Use a professional but conversational tone: Write professionally, but avoid overly formal or stilted language. Use a conversational tone that is engaging and easy to read.

5. How long should the application letter be?
   • Aim for a concise letter, typically not exceeding one page, ensuring it remains focused and impactful.